Leading tools for RFP content management and the role of automation

Published on July 17, 2025 by Komal Shree KV

Today’s accelerated financial landscape makes submission of requests for proposal (RFPs) a competition against time. For asset management firms, delivering RFPs with precision and professionalism is critical for winning deals. From sourcing to submission, RFP automation tools are revolutionising the process. In this blog, we delve into the impact of automation and industry-leading tools.

What is RFP management software?

RFP management software is a platform designed to streamline the process of delivering RFPs using features such as centralised data libraries, vendor ratings and data sources, audit trials and email announcements. By automating repetitive tasks and providing smart suggestions, the manual process transitions into an effective streamlined workflow. Including automated vendor response collection, standardised templates, integrated collaboration tools and impact analytics, it is a one-stop solution for businesses juggling multiple RFPs.

Why automate RFP responses? The benefits

Automation is not only a trend; it is revolution. Here’s how RFP automation software can transform your process:

• Time efficiency: Automation reduces manual hours spent on drafting and formatting RFPs. The result? Faster turnaround and error-free quality.

• Consistency: Automation ensures a standard tone in responding to clients, resulting in aligning with your brand’s voice and standards, and credibility for clients seeking a professional experience.

• Market lead: Speed and accuracy help outpace other market players, boosting your win rate and closing big opportunities

The revenue impact: a real-world scenario

Consider this: Before automation, your team responded to 50 RFPs annually, with each win worth USD1-3m. Studies show that RFP software users respond to 43% more RFPs per year – this is 21.5 more responses. At an industry-average 45% win rate, revenue forecast from RFPs could increase by USD22.5-67.5m a year!

Leading RFP response automation tools in 2025

The following is a roundup of top RFP software solutions, each with unique strengths.

How Acuity Knowledge Partners’ BEAT RFP Pulse helps

• AI algorithms: The tool uses advanced AI to auto-populate responses and suggest the most apt feedback using a combination of historically utilised data while maintaining accuracy.

• Optimised intelligence: Historical RFP data is refined and reframed for future-focused strategic responses.

• Smart integrations: The tool acts as an integrator between CRM systems, data libraries and collaborators, maintaining seamless operations.

• Real-time analytics and reporting: Platform reporting provides key metrics on performance KPIs, response quality and RFP trends, helping organisations fine-tune their strategies and improve win rates.

Is RFP automation right for you?

For organisations aiming to lead the industry in proposal management with a suite of strategic AI-driven solutions, BEAT RFP Pulse goes beyond conventional tools and offers an entire ecosystem to elevate response quality and win more deals.

For detailed information on BEAT RFP Pulse, see here: RFP Software | AI-Powered Request for Proposal Automation Solution | Acuity Knowledge Partners

Sources:

• Using the Auto Respond Feature – Home

• RFP Pulse – AI-Powered RFP Automation Solution | Acuity Knowledge Partners

• RFP Statistics on Win Rates & Proposal Management

• Uplifting RFP delivery using a People + AI solution | Acuity Knowledge Partners

• Proposal Analytics – Home

• RocketDocs | RFP Management Software + Sales Enablement

• Qvidian | Proposal Management & RFP Software | Upland Software

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